Eliminate Billing Complexity in Scientific Services
Standard enterprise ERPs are overly rigid, while generic small-business accounting apps lack support for scientific project metrics, academic recharge rules, sample QC documentation, and multi-tier pricing. BxPayments was engineered from the ground up for scientific cores.
Quote to Invoice in One Seamless Click
Prepare customized scientific quotes with tiered service pricing. Once the client approves the estimate, convert directly into an active Purchase Order or formal Invoice without redundant re-typing.
Audit-Ready Branded PDF Generation
Generate professional, high-resolution PDF invoices formatted specifically for university finance departments, corporate procurement portals, and federal grant audit reviews.
Attach Raw Data, QC Certificates & Service Contracts
Attach Bioanalyzer traces, FastQC summaries, sample intake verification sheets, and signed research service agreements directly to invoice records for permanent, tamper-proof archival.
Fast Turnaround
Cut invoicing administrative overhead by 80%. Generate, edit, and transmit invoices in minutes instead of days.
Recharge Friendly
Support academic chart-strings, department speed-codes, and differential pricing for on-campus vs. external clients.
Cash Flow Control
Track monthly billing cycles, outstanding accounts receivable, partial payments, and overdue aging balances in real time.
Role Privacy
Separate technical bench execution from billing visibility. Technicians run assays while finance officers manage payments.
The 4-Stage Scientific Billing Pipeline
Eliminate disconnected spreadsheets and duplicate data entry with an automated, trackable financial lifecycle.
Itemized Quotes
Create detailed service estimates with customizable unit costs, labor hours, instrument fees, and reagent surcharges.
- Multi-tier rate catalogs
- Reagent cost inclusion
- One-click client export
Purchase Orders
Record client purchase orders, institutional grant billing codes, and authorized fund caps prior to assay initiation.
- Client PO validation
- Milestone payment terms
- Attached service agreements
Invoices & PDF
Instantly convert approved POs to invoices with auto-incremented numbering, tax calculations, and PDF generation.
- Instant auto-numbering
- Branded PDF layout
- Direct email distribution
Payment Tracking
Log payments received via wire, check, credit card, or institutional recharge transfer with real-time balance calculations.
- Partial payment support
- Aging accounts receivable
- Reconciliation audit logs
Designed for the Realities of Scientific Operations
Whether you oversee an academic university core facility, a hospital diagnostic laboratory, or a high-throughput commercial CRO, BxPayments aligns with your business model.
Genomics & Scientific Cores
Next-Gen Sequencing, Proteomics, Flow Cytometry- Per-Sample & Per-Run Billing: Charge by lane, flow cell, instrument hour, or per-sample analysis pipelines with flexible quantity calculations.
- Deliverable Data Linking: Attach quality control certificates, bioanalyzer electropherograms, and sequencing run summaries to the invoice record.
- Instrument Time Charges: Effortlessly invoice for assisted vs. unassisted microscope or mass spectrometer reservation blocks.
Academic Recharge Centers
University Facilities & Institutes- Dual-Tier Price Schedules: Maintain distinct rate cards for internal academic researchers, affiliated hospitals, and external commercial clients.
- Institutional Account Numbers: Record grant lines, chartfield strings, and PI sub-account numbers for monthly internal journal transfers.
- Monthly Ledger Reconciliation: Export consolidated monthly billing data in CSV or Excel for seamless import into university enterprise ledgers.
Commercial CROs & Diagnostics
Biotech Service Providers & Clinical Labs- Milestone & Retainer Invoicing: Invoice corporate pharma sponsors upon reaching predefined study phases (e.g. sample prep, sequencing, bioanalysis).
- International Currencies & Tax: Easily configure sales tax, VAT, discounts, shipping fees, and multi-currency billing terms.
- Professional Brand Presentation: Generate polished PDF invoices that reflect the high scientific caliber of your organization.
Enterprise Financial Features Without the IT Burden
A clean, modern cloud platform that provides maximum flexibility and audit security for laboratory operations.
Visual Financial Analytics
Interactive dashboards show monthly revenue comparisons, payment velocity, customer lifetime value, and aging receivables charts.
Comprehensive Client Directory
Store institutional profiles, billing contacts, tax exemption certificates, and complete historical invoice logs for every client.
Batch Data Import & Export
Migrate existing customer databases, price books, and open balances directly from Excel/CSV files in minutes with smart column mapping.
Role-Based Financial Security
Enforce strict data governance: designate who can create quotes, view sensitive revenue totals, record incoming payments, or modify rates.
100% Cloud Architecture
Zero local software installations. Access from any modern web browser on PC, Mac, or tablet with automatic secure backups and TLS encryption.
BioLIMS Suite Synergy
Works seamlessly with BxInventory, BxFiles, BxTasks, and BxMeetings under a single unified sign-on with shared user management.
Explore the BxPayments Interface
Click any thumbnail to inspect high-resolution screenshots of the dashboard, invoice creation, PDF generation, and customer management.
Executive Financial Dashboard
Real-time statistics covering total revenue, receivables, active invoices, customer distribution, and monthly comparisons.
PDF Invoice Export
High-resolution, beautifully formatted PDF invoices ready for client delivery and institutional accounting verification.
Customer Directory
Centralized database of institutional clients, billing contacts, payment terms, and lifetime spending records.
Account Profile & History
Drill down into individual client records: active purchase orders, historical invoices, and outstanding balances.
Invoice Line-Item Editor
Build complex multi-line service bills with custom quantities, unit rates, tax rules, and client notes in a modern interface.
Quotes & Cost Estimates
Track quotes by status (Draft, Sent, Approved, Expired) with instant conversion to purchase orders upon approval.
Purchase Orders Tracking
Monitor verified purchase orders, validate funding availability, and track fulfillment milestones before invoicing.
Invoices Database & Status
Search and filter all historical invoices by date, customer, payment status, due date, or project identifier.
Payment Settlement & Records
Log payment dates, reference transaction IDs, check numbers, wire receipts, and remaining account balances.
Ready to Streamline Your Core Facility Invoicing?
Experience BxPayments live in our sandbox environment or request a personalized walkthrough and custom quotation for your laboratory.