Complete Control Over Lab Inventory, Storage & Grant Spending
Eliminate duplicate orders, expired reagents, and frantic freezer searches. BxInventory brings order to biological research with hierarchical storage mapping, 1D/2D barcodes, and real-time grant burn tracking.
Re-Architecting How Labs Organize, Track & Spend
Traditional academic and biopharma labs waste countless hours digging through icy -80°C boxes, purchasing duplicate antibody vials, and tracking grant balances on outdated spreadsheets. BxInventory unifies your physical lab layout and digital procurement into one frictionless system.
Find Any Sample in Seconds — Never Dig in Freezers
Search by item name, catalog number, vendor, lot number, researcher, or custom tags. Pinpoint the exact freezer, rack, shelf, and box coordinate (e.g., Freezing Room 102 → -80°C #3 → Shelf 2 → Box 14 → Well C5) before you ever touch a door handle.
Stop Re-Ordering Existing Lab Reagents
Before lab members submit an order request, BxInventory automatically checks existing inventory for identical or unopened stocks, instantly preventing duplicate spending on high-cost enzymes, antibodies, and chemicals.
Automated Expiration & Low-Stock Alerts
Configurable threshold alerts trigger notifications when critical consumables reach safety levels, and warn researchers ahead of reagent expiration to ensure uninterrupted scientific experiments.
Virtual Layout
Hierarchical visual containers accurately mirror your actual lab rooms, liquid nitrogen dewars, freezers, and 81/96-well grid boxes.
1D / 2D Symbology
Generate and print standardized barcode labels. Scan with hand-held optical scanners or tablet cameras for batch check-in and check-out.
Grant Accounting
Link purchases directly to NIH, NSF, or corporate grant lines. View visual burn plots and generate spend summaries for reporting.
Audit & Compliance
Maintain complete historical traceability for every vial: who ordered it, where it was moved, when it was consumed, and who approved it.
True Virtual Replica of Your Physical Laboratory
Create an intuitive tree structure that reflects your laboratory facility down to individual tube wells. Never risk sample degradation by holding freezer doors open while searching.
Multi-Level Storage Tree
Build flexible structures: Building → Room → Equipment (Freezer, Refrigerator, Nitrogen Tank, Cabinet) → Section (Shelves, Drawers, Racks) → Target Container (81/96/100-well box, microplate, bag, bottle).
Interactive Box Grid & Drag-and-Drop Relocation
View color-coded box layouts with occupied vs. vacant coordinates. Move single vials or whole batches between boxes with rapid drag-and-drop or temporary item shopping carts.
Container Photos & Hazard Information
Attach photos of physical equipment, storage racks, and safety hazard labels so new researchers and rotating students quickly orient themselves in the facility.
Seamless Requisitions to Grant-Line Reconciliation
Bridge the gap between lab bench requisition requests and institutional grant accounting. Protect research funds with automated budget limits and spending analytics.
Standardized Online Order Requisitions
Lab members submit reagent requests with catalog numbers, vendor links, and quantity requirements. Managers review, approve, batch into Purchase Orders, and record tracking info.
One-Click Check-In & Auto-Barcode Generation
When packages arrive at the loading dock, receiving staff check off items with one click, assign them to their destination shelf or box, and print barcode labels automatically.
Grant Balance Tracking & Spending Visualizations
Track remaining funds across multiple grants. Review spending curves by member, project, or vendor. Prepare financial summaries for NIH, NSF, or progress reviews in seconds.
Tailored Experience for Every Member of Your Lab
Whether you direct a multi-investigator research center, manage daily facility logistics, or conduct high-throughput assays at the bench, BxInventory simplifies your workflow.
Principal Investigators
Lab Directors & Faculty- Instant Grant Oversight: Know remaining balances for every grant before approving large procurement runs.
- Permanent Institutional Memory: Postdocs and students graduate, but all sample locations, plasmid maps, and reagent histories remain securely stored.
- Audit-Ready Reporting: Export detailed spending summaries categorized by researcher, vendor, and grant category with one click.
Lab Managers
Operations & Facilities- Centralized Order Queue: Consolidate order requests from all researchers into single vendor POs to minimize freight costs.
- Customizable Schema: Add specialized metadata fields (e.g. antibody host, concentration, hazard level, vector map) without IT assistance.
- Granular Permissions: Assign distinct access tiers (Admin, Purchasing, Researcher, Viewer) across different lab groups.
Bench Researchers
Postdocs, Fellows & Techs- Rapid Sample Retrieval: Locate antibodies, primers, plasmids, and reagents immediately without opening freezer doors.
- Track Requisition Status: Monitor your requested reagents from submission through purchasing, delivery, and storage allocation.
- Barcode Check-In/Out: Rapidly check out vials with handheld scanners or mobile tablets before starting experiments.
Engineered for Rigorous Scientific Environments
Everything needed to ensure safety compliance, inventory accuracy, and seamless team collaboration across academic institutes, biotech startups, and contract research organizations.
Fully Customizable Fields
Tailor inventory fields for antibodies, plasmids, cell lines, chemical safety, oligonucleotides, or clinical specimens. Define dropdowns, numbers, URLs, and date types with ease.
Instant Excel & CSV Batch Import
Migrate your lab's existing spreadsheets in minutes. The smart column mapper automatically correlates your Excel headers with database columns for effortless onboarding.
1D / 2D Barcode Label Printing
Auto-assigns unique alphanumeric IDs to every tube, container, and shelf. Fully compatible with cryo-resistant thermal printers (Brady, Zebra) and standard laser labels.
Recycle Bin & Safe Archival
Protect against accidental deletions. Purged items and disposed reagents are archived in a secure recycle bin, allowing administrators to review or restore records at any time.
Granular Role Security
Define specific permissions for viewing, editing, ordering, approving, or modifying settings. Ensure confidential projects remain visible only to authorized personnel.
Mobile Tablet & iPad Support
Scan QR codes directly with your iPad or mobile tablet camera at the bench or cold room. Check in received packages or update container contents without sitting at a desktop.
Explore the BxInventory Interface
Click any thumbnail to inspect high-resolution screenshots of the dashboard, virtual storage tree, ordering workflows, and custom setup.
Central Dashboard
Daily reminders for low-stock reagents, expiring items, pending order requests, and quick statistics.
Virtual Storage Tree
Navigate rooms, -80°C freezers, liquid nitrogen tanks, shelves, and racks in an interactive directory.
Box Grid Coordinate View
Visual 96/81-well box layout with occupied vs. vacant coordinates, drag-and-drop relocation, and tube details.
Grant Spending Analytics
Multi-grant balance tracking with visual burn curves, expenditure velocity, and detailed line-item reports.
Barcode & QR Code Printing
Integrated 1D/2D barcode and QR generation for containers, shelves, and tubes, optimized for rapid optical scanning.
Order Request Pipeline
Review pending requisition requests, batch into POs, track vendor shipping statuses, and confirm deliveries.
Item Inventory Database
Powerful multi-parameter search filtering by category, vendor, lot number, storage location, and custom metadata.
Batch Excel / CSV Import
Rapidly onboard existing laboratory collections from Excel or CSV files with intelligent auto-mapping fields.
Custom Fields & Settings
Configure procedures, table columns, custom fields, notification rules, and email alert thresholds.
Reagent Categorization
Organize biologicals by category: Antibodies, Plasmids, Chemicals, Cell Lines, Primers, and Consumables.
User Permissions & Roles
Administer multi-tier user privileges for requisitioning, approving orders, and editing storage containers.
Vendor Directory & Catalogs
Maintain centralized vendor contacts, customer account numbers, rep emails, and contracted discount schedules.
Ready to Bring Complete Order to Your Lab?
Experience BxInventory live in our interactive sandbox or connect with a scientific specialist to discuss custom deployment, data migration, and pricing.